Freelance Writer Invoice Template
Writers bill in several ways: per word, per article, per hour or on a monthly retainer. This template shows the unit clearly so the editor or client can approve it quickly and match it to their purchase order.
Line Items
How freelance writer invoicing usually works
Common models are a per-word rate, a flat fee per piece, an hourly rate for editing and strategy, and a monthly retainer for ongoing content. Always reference the assignment, word count and approval date on the invoice, and state when the rights transfer. Many writers add a late fee and a shorter payment term for new clients.
What a freelance writer invoice should include
- Title or assignment name and the word count or deliverable
- Rate basis: per word, per piece or hourly
- Revision rounds included, and extra rounds billed separately
- Payment terms and any late fee
- When copyright or usage rights transfer
How to use this template
- The line items and notes above are examples. Replace them with your own work and prices.
- Add your business name, contact details and logo, then the customer's name and address.
- Check the invoice number, date and due date, and set a tax rate if you charge one.
- Click Preview, then Download PDF or Print. Your details can be remembered in this browser for next time.
Example: a filled-in freelance writer invoice
| Description | Qty | Price | Amount |
|---|---|---|---|
| Article: 'Guide to Home Energy Savings' (1,500 words) | 1 | $375.00 | $375.00 |
| Rewrite and one revision round | 1 | $60.00 | $60.00 |
| Rush fee - 24-hour turnaround | 1 | $75.00 | $75.00 |
| Total due | $510.00 | ||
Illustrative sample figures only. Your prices will depend on your market, experience and local rules.
Common mistakes to avoid
- Leaving the word count off, which makes the rate hard to verify
- Not saying how many revisions are included
- Net-60 terms by default, which hurts cash flow
Frequently asked questions
What payment terms should freelance writers use?
Net 15 or net 30 are common. Shorter terms or a deposit are reasonable for new clients.
Do I need a W-9 from a client?
No. As a freelancer you give the client a W-9 if they ask for one, so they can report payments to the IRS.
Is this freelance writer invoice template free?
Yes. It is free, needs no signup and nothing you type is sent to a server; the invoice is built in your browser.
Can I download it as a PDF?
Yes. Fill in the fields, preview the invoice and use Download PDF or Print.
This page is general information, not legal or tax advice. Licensing, sales tax and invoice rules differ by state and city, so check with your state agency or an accountant.