Graphic Designer Invoice Template
Design work is billed by deliverable and by revision, so the invoice has to record what was agreed. This template lists each asset, the revision rounds and the license, which protects both sides.
Line Items
How graphic designer invoicing usually works
Designers usually quote a flat price per project or per deliverable, and bill extra revisions hourly. A deposit before starting is standard, with final files released on payment. If you transfer ownership, say so, and if you only license the work, record the permitted use. Listing the deliverables and file formats avoids scope creep.
What a graphic designer invoice should include
- Each deliverable listed with its file formats
- Revision rounds included and the rate for extra rounds
- Deposit paid and balance due
- Ownership or license terms for the final artwork
- When final files are released
How to use this template
- The line items and notes above are examples. Replace them with your own work and prices.
- Add your business name, contact details and logo, then the customer's name and address.
- Check the invoice number, date and due date, and set a tax rate if you charge one.
- Click Preview, then Download PDF or Print. Your details can be remembered in this browser for next time.
Example: a filled-in graphic designer invoice
| Description | Qty | Price | Amount |
|---|---|---|---|
| Logo design - 3 concepts, 2 revision rounds | 1 | $600.00 | $600.00 |
| Brand style guide (PDF) | 1 | $300.00 | $300.00 |
| Business card layout | 1 | $120.00 | $120.00 |
| Total due | $1,020.00 | ||
Illustrative sample figures only. Your prices will depend on your market, experience and local rules.
Common mistakes to avoid
- No limit on revisions, so the project never ends
- Releasing final files before the balance is paid
- Not recording whether the client owns the work or licenses it
Frequently asked questions
How many revisions should an invoice include?
Two or three rounds is common. State the number and the hourly rate for additional rounds.
Should I send final files before payment?
Most designers release finals after payment or share watermarked previews until then.
Is this graphic designer invoice template free?
Yes. It is free, needs no signup and nothing you type is sent to a server; the invoice is built in your browser.
Can I download it as a PDF?
Yes. Fill in the fields, preview the invoice and use Download PDF or Print.
This page is general information, not legal or tax advice. Licensing, sales tax and invoice rules differ by state and city, so check with your state agency or an accountant.