Painter Invoice Template
Painting quotes and invoices are about scope: which rooms, how many coats, and who supplies the paint. This template lists labor by area and paint separately so the customer can see what was included.
Line Items
How painter invoicing usually works
Painters usually quote a flat price per room or per project, based on square footage and prep time, with paint billed separately or included. A deposit commonly covers materials. State the number of coats and what prep is included, since change orders for extra repairs are the typical source of disagreements.
What a painter invoice should include
- Areas painted and number of coats
- Whether paint and supplies are included or billed separately
- Prep and repair work, and how extra repairs are billed
- Deposit paid and balance due
- Touch-up or warranty terms
How to use this template
- The line items and notes above are examples. Replace them with your own work and prices.
- Add your business name, contact details and logo, then the customer's name and address.
- Check the invoice number, date and due date, and set a tax rate if you charge one.
- Click Preview, then Download PDF or Print. Your details can be remembered in this browser for next time.
Example: a filled-in painter invoice
| Description | Qty | Price | Amount |
|---|---|---|---|
| Interior painting - living room and hallway (2 coats) | 1 | $950.00 | $950.00 |
| Paint and supplies | 1 | $210.00 | $210.00 |
| Surface prep and patching | 1 | $120.00 | $120.00 |
| Total due | $1,280.00 | ||
Illustrative sample figures only. Your prices will depend on your market, experience and local rules.
Common mistakes to avoid
- Not stating the number of coats
- Quoting without defining prep work
- Leaving change orders as verbal agreements
Frequently asked questions
Should paint be on the same invoice?
Yes, but as its own line so the customer sees labor and materials separately.
How do I handle extra repairs I find mid-job?
Agree in writing, then add them as separate lines labelled as change orders.
Is this painter invoice template free?
Yes. It is free, needs no signup and nothing you type is sent to a server; the invoice is built in your browser.
Can I download it as a PDF?
Yes. Fill in the fields, preview the invoice and use Download PDF or Print.
This page is general information, not legal or tax advice. Licensing, sales tax and invoice rules differ by state and city, so check with your state agency or an accountant.